Executive Assistant, U.S.

Executive Assistant Role at Metaswitch

Responsibilities

We are a global, fast-paced and growing company searching for a highly motivated Executive Assistant to provide a high level of support to our dynamic CEO, Martin Lund, based in our cool downtown Los Altos office.

You will be a sharp self-starter with excellent organization and communication skills who can switch hats with ease. You work well independently with initiative and discretion, and are confident communicating at all levels of an organization.  You relish in the details and will be responsible for scheduling essential meetings, filing expense reports, booking detailed travel accommodations, acting as a calendar gate-keeper, and are always three steps ahead.  You also manage the local office and external vendors.

This is an important role so flexible hours can be negotiated.

Your responsibilities will be as follows.

  • Manage Martin’s calendar, scheduling of meetings, creating agendas while ensuring he has sufficient work, planning, and thinking time.
  • Work closely and effectively with Martin to keep him well informed of upcoming commitments and responsibilities.
  • Coordinate executive team meetings, off-sites, & Board meetings.
  • Help prioritize workflows for Martin and Executive staff by planning and coordination
  • Communication:
  • Ensure effective and timely communications with key stakeholders
  • Drafting blogs, presentations, speeches, correspondence, etc.
  • Inbox support and teeing up outbound emails
  • Take meeting minutes, track action items and ensure follow up.
  • Booking extensive travel, both internationally and domestically.
  • Manage the administration of our downtown Los Altos office, including managing our vendor relationships, and serving as the point of contact for our office needs.

 

Qualifications

You

  • are bright, articulate and confident
  • are a great communicator – with a passion for writing in a crisp and compelling manner
  • are proactive, organized and methodical with excellent attention to detail
  • demonstrate a high level of emotional intelligence, flexibility, and responsiveness
  • have advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint
  • Have a minimum 3-5 years’ executive assistant experience
  • probably have a BS/BA or MS degree or equivalent work experience.

 

Package

Metaswitch is proud of our focus on and commitment to our employees, and that our staff retention is particularly high.  We’re a company that appreciates and looks after our people. 

Your package will include

  • Salary (dependent on qualifications and experience)
  • Company stock options & EBT shares
  • 15 days' paid vacation
  • 401(k) benefits 10% of salary contributed by the company, no matching required
  • Short and long-term disability insurance, private medical and dental schemes.

Metaswitch is privately held (pre-IPO) by top-tier investment firms Francisco Partners and Sequoia Capital, and partly by the employees through the Employee Benefit Trust (EBT).

 

Application and Selection

Our recruitment process is designed to be thorough and tough, yet informative and friendly.  It’s an important decision for both of us!

To apply for this position, please send a

  • comprehensive resume
  • covering email telling us about yourself and why you are interested in, and suited to, the role

to our email address careers@metaswitch.com

If you have any further questions, please contact Colleen Dietmeyer at the same email address.

Metaswitch is an equal opportunities employer AA M/F/Veteran/Disability.

 

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